Document automation
Paper in. Clear process out.
We turn mail, scans and files into reliable digital workflows. Documents are understood, routed correctly and prepared for the next decision.
- Self-hosting available
- Connected to existing systems
- Clear approval steps
Document captured
AI recognisedSupplier invoice
- Amount
- €1,248.30
- Due
- 14 days
- Owner
- Accounting
For trades, retail, administration, staffing firms and small teams. So nobody has to search folders, forward documents or guess who is responsible.
From arrival to completion
One scan can start an entire workflow.
The solution follows your rules instead of forcing a rigid system on your team.
Capture
Scans, emails and existing files arrive in one central place.
Understand
OCR and AI read content, deadlines, amounts and relationships.
Route
Rules assign documents to people, departments and the right cases.
Complete
Replies, checks or postings are prepared and securely approved.
Building blocks
Find documents. Understand content. Prepare work.
Central archive
Documents, versions and cases remain easy to find.
Full-text search
Search content instead of filenames, including scanned paper.
AI analysis
Understand complex documents and transform data into consistent fields.
Clear ownership
Route automatically to the right person, department or substitute.
Approvals
Turn checks, questions and decisions into a reliable workflow.
Deadlines
Recognise dates, create tasks and send timely reminders.
System integration
Pass recognised data to accounting, CRM or existing business software.
Own infrastructure
Run on your server or in a suitably managed environment.
Infrastructure and privacy
Your documents. Your rules.
The solution can run on your infrastructure or in an agreed managed environment. Roles, access, backups and retention are designed around your business.
- Traceable processing and approvals
- Rights by team, role or document type
- AI use matched to data sensitivity
Scan and emailYour document platformSelf-hosting available Accounting, CRM and business systems
Hardware that fits the workflow
Insert. Scan. Done.
We select a fast, reliable scanner, configure suitable buttons and profiles, and connect it to your digital inbox.
You do not need to compare devices or understand settings. We recommend the right solution, set it up with you and show your team the simple workflow.
Discuss scanner and workflowMore than scanning
We organise the entire inbox.
Together, we decide how paper, email and existing files should arrive in future. We also assess digital mail forwarding and services that prevent physical letters from reaching the office at all.
- Which documents should still be reviewed by a person.
- Where clear rules are enough and where AI genuinely helps.
- How replies, postings or approvals can be prepared.
- How results reach accounting, CRM or business software.
Real use cases
For businesses where documents trigger real work.
Trades
Invoices, delivery notes and site documents are assigned to the right job.
Retail
Supplier mail, contracts and inspection documents reach the responsible team directly.
Staffing
Contracts, evidence and timesheets come together in traceable cases.
Small teams
Incoming mail remains manageable during holidays, substitutions and growth.
Your business does not fit a template? We examine the real workflow and build the solution around it.
Discuss your workflowImplementation
Start small. Scale cleanly.
We begin with one real workflow and a representative set of documents. Rollout starts only when recognition, ownership and approval work reliably.
- 01Document checkUnderstand sources, volumes, exceptions and time spent.
- 02Set up a pilotTest scanners, rules, AI and approvals with real documents.
- 03Connect systemsTransfer data securely to existing applications.
- 04Enable the teamLaunch, document and continuously improve the workflow.
Frequently asked questions
What matters before the first document check.
Is this software or a service?
It is a solution configured for your organisation. We analyse the workflow, configure document management and automation, connect systems and support the rollout.
Can it run on our own server?
Yes. If infrastructure and requirements are suitable, self-hosting is possible. Alternatively, we plan a managed environment with clear responsibilities.
What happens to existing documents?
Existing archives can be imported in a structured way. We assess scope, quality and preparation needs using a representative sample.
Does the AI decide everything on its own?
Only where risk, data quality and rules make that sensible. Critical steps retain human review and documented approval.
Do you also handle scanners?
Yes. We select suitable devices and scan profiles, connect them to the system and test the workflow with the people who use it every day.
Is this suitable for a small business?
Yes. A focused pilot can simplify a single time-consuming document workflow and grow step by step later.
No-obligation document check
Less paper. Fewer questions. More time for business.
Show us a typical workflow. You receive an honest assessment of where you can save time, money and frustration, and how a manageable pilot can begin.
Review the workflow together